Sound familiar?

You didn't sign up for any of this.

We've talked to hundreds of after-school coordinators and directors. Same problems, different buildings.

A kid was unaccounted for

Even briefly. You couldn't quickly confirm a child was in the building. That feeling stays with you.

Parents call and you can't answer fast

You're walking room to room, checking with staff, digging through today's sign-in sheet.

"They text me and I'm literally running through the building."- Alice, Executive Director

Grant reports take days to compile.

Funders want hours, demographics, participation data. Your attendance is on paper, waivers are in Jotform, and the rest is in a filing cabinet. Nothing talks to each other.

"Someone spends hours every month just digitizing paper into Excel." - Brittnee, Assistant Director

Identify student engagement patterns in onetap

More kids showed up than your system can handle.

30 kids became 80. The clipboard doesn't work anymore. Names get missed before class even starts.

10 minutes of admin before every session.

Passing around clipboards, calling out names, entering data later. That time adds up. Time you could spend on the kids.

Can't prove attendance, can't bill accurately

Time-based and session-based billing fall apart without reliable timestamps. No proof means lost revenue.

What changes with OneTap

One app. Every kid visible.
Every record clean.

Stop chasing paper and re-typing spreadsheets.
Here's what your day looks like with OneTap.

Know who's here, right now

See who's in the building. Answer any parent instantly.

Check-ins and check-outs are timestamped and synced across every device. You always know who's here, who hasn't shown up, and who already left.

Emergency contacts and notes are stored on each profile.

Real-time sync

Timestamps

Check-in + check-out

Emergency contacts

Custom notes

Best school classroom check-in and attendance app

Class starts on time, not 10 minutes late

Check-in takes seconds. Not a clipboard and a name call.

Older students scan a QR pass. Younger kids get tapped in by staff on an iPad kiosk. No clipboards. No name-calling. Pick the method per age group.

QR code passes

iPad kiosk mode

Check-in codes

Staff/Admin check-in

Works on any browser

Track every program separately

STEM, tutoring, art, homework help. All tracked. All in one place.

Create a separate attendance list for each activity. See exactly how many times each student attended each program. One account, one dashboard, as many programs as you need.

Separate lists per activity

Multi-site program

Survey at check-in

Program-level reports

Event Check-in App for Corporate Event Managers

Know who picked up every child

Timestamped check-out. No more dismissal chaos.

When a child leaves, they get checked out with a timestamp. Staff adds a note about who picked them up.

Need to know who picked up Hayley last Tuesday? It's right there in her profile.

Add a checkout survey to capture the pickup person's name, add attachment to collect a photo and signature.

Timestamped check-out

Pickup notes

Check-out photo, signature

Historical records

Clean data when your funder asks

Export your attendance report in one click. Not one week.

No re-typing paper. Export as Excel or PDF. Filter by date range, program list, or individual student. Add custom fields for demographics, grade level, or anything your grant requires.

Excel / PDF export

Date and list filters

Student reports

Custom demographic fields

One system for your whole team

Train staff in 5 minutes. Run multiple sites from one account.

Invite collaborators with their own login. They check kids in and view their assigned lists, while you keep full admin control. Set up recurring daily schedules that auto-populate.

‍Collect waiver acceptance or consent checkboxes right during registration or check-in, so everything lives in one place.

Know exactly who to charge, backed by timestamped data. Total hours per child, session counts, all exportable.

Collaborator logins

Multi-site programs

Waiver collection

Recurring daily lists

Timestamped data

Works for every type of after-school program

21st Century / ELOP programs

Tutoring

STEM programs

Art and music

Girl Scouts and Boy Scouts

Sports and recreation

Summer camps

Homework help

Before OneTap

With OneTap

Paper sign-in sheets or shared spreadsheets

QR code scan or iPad kiosk check-in

Staff re-types data into Excel every week

Every check-in is digital and timestamped automatically

Days to compile quarterly grant reports

Export as Excel or PDF in one click

Running through building when a parent calls

Open your phone and answer in seconds

New staff needs a full walkthrough of your system

Anyone can learn OneTap in 5 minutes

Waivers on paper, registrations in Jotform, attendance in Excel

Registration, waiver consent, and attendance in one system

Your phone knows who's in the building. Even when you're not at the front desk.

Every check-in and checkout, timestamped.

Every pickup recorded with who and when.

Every report exportable in one click.

Start free, up to 20 kids Or book a free demo →

Simple by design

Set up in 15 minutes. Not 15 days.

No IT help needed. If you can upload an Excel file, you can run OneTap.

1 Upload your roster

Import students from Excel or CSV. Add custom fields for emergency contacts, grade, demographics. Create separate lists per program.

Takes about 10 minutes.

2 Kids check in

iPad at the door in kiosk mode. Older students scan QR. Younger kids get tapped in by staff. Every arrival is recorded automatically.

No manual entry needed.

3 Pull your reports

Open OneTap to see who's here. Need data for a funder? Export as Excel or PDF, filtered by date, list, or student.

One click export.

Is it time?

After-School Programs switch to OneTap when...

If any of these sound like your week, you're ready.

A safety scare happened.

A kid was unaccounted for. You couldn't confirm fast enough.

Parents keep asking and you don't have quick answers.

"Is my child there?" should take seconds, not a building walk.

Enrollment grew and paper can't keep up.

More kids, more missed names. The clipboard is breaking.

10 minutes of every session goes to admin.

Clipboards, name-calling, sign-in chaos. Time stolen from kids.

Losing revenue because you can't prove attendance.

No timestamps means no invoice. Session billing falls apart.

New semester and you want to start it right.

This is the year you stop using paper and hope.

Staff grew and your patchwork is breaking.

New hires can't learn three spreadsheets and a prayer.

Programs like yours.

Pricing

Built for program budgets.

No credit card required · Set up in 15 minutes

Free

$0

per month, billed yearly

Free Plan with up to 20 profiles (students)

Basic

$49.99

per month, billed yearly

For up to 250 profiles and recurring list

Standard

$69.99

per month, billed yearly

For up to 500 profiles and integration

Pro

Popular

$99.99

per month, billed yearly

For up to 1000 profiles & collaborator access

Custom

$200+

per month, billed yearly

For 1000+ profiles and SSO Login

Works with what you already use

Already collecting registrations through Jotform or Google Forms? Using paper waivers or consent forms that parents sign at drop-off?

OneTap connects with the tools your after-school program already runs on.

Import your roster from Excel or connect with tools your team knows.

Excel/ CSV

n8n

Jotform

Zapier

Public API

Questions from program directors.

What is the best attendance app for after-school programs?

OneTap is a simple check-in app used by after-school programs, youth centers, 21st Century Community Learning Centers, ELOP sites, PTAs, and nonprofits.

Students check in via QR codes, iPad kiosks, or admin/staff check-ins. Records are timestamped, synced in real time, and exportable as Excel or PDF.

Do I need to be tech-savvy?

If you can upload an Excel file, you can run OneTap. Most directors set it up in one afternoon. Free onboarding support included.

Can I collect waivers or consent forms?

Yes. OneTap's registration form lets you add waiver language, consent checkboxes, and custom questions. You can also add a check-in survey that collects responses every time a student checks in. For separate waiver tools, OneTap connects with Jotform and other tools via Zapier or API.

We run multiple programs and activities.

Create separate lists for every program such as STEM, tutoring, Girl Scouts, art, music. Students can be on multiple lists. Recurring lists auto-populate daily.

Pull the attendance for state reporting, you are not assembling it from multiple schools manually. When your state education department asks, the report is ready within minutes.

Does it work on Android?

Admin scanning is iOS only. Students self-check-in from any device via QR, no app needed. Web dashboard works on any browser.

How much does it cost?

Free plan available. Paid plans start at $49.99/month billed yearly for 250 profiles. Works with PO purchasing.

Younger kids can't check themselves in.

Staff checks them in by tapping their name on an iPad kiosk. Older kids scan QR. Same system, different methods per age group.

Can I use it for grant reporting?

Yes. Clean, timestamped data exportable as Excel, CSV, or PDF and filtered by date, list, or student. Add custom fields for demographics or anything your funder needs.

We already use Jotform/Google Forms for registration.

You can continue using your existing tools. Connect Jotform or Google Forms to OneTap via Zapier or our API, and registration data will flow into OneTap automatically, so you don’t need to re-enter student information.

Use OneTap as the attendance layer on top of your current workflow, or use it for both registration and attendance.

Can staff have their own access?

Yes. Invite collaborators with their own login. They check kids in and view assigned lists, while you keep admin control.

Can my grant budget cover this?

Most after-school programs use the Basic or Standard plan. OneTap provides invoices and works with PO-based purchasing. Several 21st Century programs and state-funded nonprofits are already using it.

Is our data secure?

Yes. All data is encrypted in transit using HTTPS/TLS 1.2+1.3 and at rest using AES-256 encryption. We also use Cloudflare's WAF and DDoS protection to keep your data safe at every layer. US-East data centers 🇺🇸. SOC2 Type II initiated. Your data is never sold.

Always know where your kids are.

It's 4:15 PM. A parent calls. ‍"Where's my daughter?"

You didn't sign up for any of this.

A kid was unaccounted for

Parents call and you can't answer fast

Grant reports take days to compile.

More kids showed up than your system can handle.

10 minutes of admin before every session.

Can't prove attendance, can't bill accurately

One app. Every kid visible. Every record clean.

See who's in the building. Answer any parent instantly.

Check-in takes seconds. Not a clipboard and a name call.

STEM, tutoring, art, homework help. All tracked. All in one place.

Timestamped check-out. No more dismissal chaos.

Export your attendance report in one click. Not one week.

Train staff in 5 minutes. Run multiple sites from one account.

Works for every type of after-school program

Your phone knows who's in the building. Even when you're not at the front desk.

Set up in 15 minutes. Not 15 days.

1

Upload your roster

2

Kids check in

3

Pull your reports

After-School Programs switch to OneTap when...

A safety scare happened.

Parents keep asking and you don't have quick answers.

Enrollment grew and paper can't keep up.

10 minutes of every session goes to admin.

Losing revenue because you can't prove attendance.

New semester and you want to start it right.

Staff grew and your patchwork is breaking.

Programs like yours.

Built for program budgets.

Free

$0

Basic

$49.99

Standard

$69.99

Pro

$99.99

Custom

$200+

Works with what you already use

Questions from program directors.

You're responsible for every kid in that building.

Download Check-in App

Download OneTap Visitor App

Use Cases

Solutions

OneTap vs.

Features

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Support

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It's 4:15 PM. A parent calls.
‍"Where's my daughter?"

One app. Every kid visible.
Every record clean.